microsoft office

Team Collaboration with Yammer

Team Collaboration with Yammer 930 633 Greenlight Managed IT Support Services | Sydney | Melbourne

Have you ever dreamt about having a completely self-contained social media platform, just for your company? A place online where your workforce could connect, collaborate, and share ideas? If you’re an Office365 user, you already have the capability in the form of Yammer – Microsoft’s social platform dedicated to helping workgroups hit their stride through enhanced productivity and connectivity.

Yammer Features at a Glance

Yammer offers several useful features, helping your workgroups connect over projects and ideas. In the past, it may have been difficult to coordinate complex tasks across your entire organization, whether they operated out of the same location or not. By implementing Yammer, you now have the ability to coordinate workgroups no matter where they are located, simply by integrating Yammer into your workflow. It works seamlessly with all of the Office applications you know and love, allowing users to share documents easily while staying connected to the latest versions, no matter how many people are contributing to it.

Groups

Create groups to work on specific projects, and have a dedicated space for conversations, documents, images, communication, and ideas related to the group. Private, secure groups can also be created, which is very useful when dealing with sensitive information. As of March 2017, Yammer is fully integrated with Office 365 Groups. This means that when you create a group in Yammer, it will be assigned a OneNote notebook, a SharePoint team site, a task planner, and dedicated online document storage. Your Yammer group will automatically be added to your 365 Groups service. Some features have yet to be rolled out, but you can soon look forward to an Outlook Calendar integration, and enhanced connectivity with SharePoint and Planner.

External Groups

If you are working with outside vendors or contractors who aren’t normally a part of your network, you have the ability to add them to your Yammer group as well. External groups are perfect for creating a sense of community around a project, an event, or a product that pulls in individuals from outside your organization.

Search

Whether you are looking for a particular conversation, a piece of content or a person, you can find it easily through Yammer’s smart search engine. Yammer delivers search results based on your interests, interactions, and activities on the platform.

Notifications

Receive instant push notifications as soon as a colleague responds or contributes to your project. Notifications can be configured according to your priorities, making sure you receive notice of important updates as soon as they become available.

Newsfeed

Get a snapshot view of what everybody in your company is up to in your Discovery Feed. Yammer delivers items from people, groups and discussions that may be of interest to you.

Microsoft Office Document Integration

Share, preview, edit, and co-author documents in any Office application within Yammer. New versions are saved automatically, and updates can be viewed and approved instantly by your colleagues.

More Nifty Features

Outside Application Integrations

Aside from the expected allocation of other Microsoft Office apps, Yammer connects to several popular apps, including SharePoint, Trello, RSS, Slack, Twitter, Google Calendar, Box, Asana, WordPress, Dropbox, Evernote, and many more. This will allow you to move from one platform to another with relative ease, and pull in conversations and documents as needed.

Create Polls

The poll tool allows you to crowdsource information from your workgroups, your company, any group or individuals that you are connected to within the Yammer environment.

Cloud Connectivity

Yammer can be deployed and accessed through any browser, and on any device.

Rich Mobile Experience

Download the Yammer app to your iOS, Android or Windows smartphone, and access your conversations anywhere. Mobile Yammer also allows you to take and share photographs, as well as mark up and comment on your photos with your finger. Connect your OneDrive or Dropbox accounts to access document sharing and editing features right on your phone. Additionally, you can connect instantly with your Yammer contacts with just a few taps.

Stand-alone or Office 365 Integrated

Yammer is a flexible social networking solution that is designed with the Office 365 user in mind, however, it can also be used as a stand-alone platform. It has a look and feel that is similar to popular social platforms like Facebook and Google+, which makes it easy to understand for most users. It comes standard with Office 365 Business Essentials and Business Premium subscriptions, but the free version is available to anybody. As easy to get started as it is to use, Yammer could well be your organization’s new meeting room.

Yammer: Team Collaboration Gets Social

Yammer is the perfect partner to the Office 365 suite, providing a centralized social platform with which to connect your workforce and encourage collaboration. For businesses of any size, from SMBs to enterprise, Yammer provides your team with a fast, easy and smart way to collaborate. To get started with Yammer, call Greenlight ITC today. One of our team members would be happy to walk you through the benefits of Microsoft Office 365 and help you discover the great things you can accomplish with it.

Increasing Workplace Productivity with Office365 Skype for Business

Increasing Workplace Productivity with Office365 Skype for Business 1000 450 Greenlight Managed IT Support Services | Sydney | Melbourne

Skype for Business (S4B) is just one of the productivity tools in the Office365 arsenal, but it adds many powerful collaborative features that can take your efforts into the stratosphere, improve employee productivity and engagement, and streamline many of your business processes to be more efficient and agile than ever before. The modern communications solutions it offers are valuable for any size business, but nowhere is its effect as dramatic as at the enterprise level.

With full S4B integration into your Microsoft Office suite, your workforce can connect and collaborate with the click of a mouse. Add to that the ability to integrate your CMS, and you’ve got a neat little package that packs a huge punch.

What is S4B?

We are all familiar with Skype as a way to video call and make IP phone calls from your computer or device. S4B is much more than that – a complete unified communications system that combines all of your communications into a single platform: your entire network’s voice, mobile, SMS, email, instant messaging, voice mail and live chat are consolidated, and available on any device, from anywhere you might be working. All of your messaging and calls can be managed from a dashboard, which gives you the ability to monitor what is going on with every single user. This includes being able to monitor call quality as well as call length and destination, so that you can better optimize your hardware as well as your human capital to accommodate your specific needs.

Overcoming communications challenges

Increasing employee engagement is something you want to strive for, and with S4B you are giving them the tools to stay focused and continue on in their tasks without the challenges of technology, location, or even language. Yes, that’s a thing: recent features added to S4B include support for more than 50 languages. So, if for instance  you are on a video conference with a client or a remote worker, and that person is in China, you can opt to have their spoken input translated in real time. This works for both voice and video calls, and adds a new and exciting layer to what is possible.

S4B also gives your workforce the option of switching to a different mode of communication without having to exit the platform or switch devices. For instance, if you are on a call with an account, you can conference in other employees instantly, or join a remote meeting that is already in progress on the other side of the world – all without leaving your desk. If you are on an important call and need to leave your desk, you can switch to your mobile device without interrupting the call, and carry on. The same applies to your remote workforce, or to your in-the-field salesforce. In a world that increasingly expects an immediate response to most issues, your team can connect and collaborate, no matter where they are: in the airport, in transit, or anywhere there is an internet connection.

Organization made easy

Skype for Business also makes it easier to set up conferences and meetings. Integration with your CMS allows you to set up and invite your contacts to meetings from within the S4B environment. Take your efforts even further by broadcasting your meetings to up to 10,000 people, a great option for large companies with international locations. Broadcast your team conferences, training seminars, and webinars, and provide an interactive experience for your viewers as you can ask them to complete polls, ask questions and take messages as you go.

Get Started with Office 365 and Learn More About S4B

If you are considering implementing Office 365, or if your company is ready to get started with Skype for Business unified communications, we would love to hear from you. Greenlight ITC is a full-service IT consultancy, and over our more than a decade in business, we have helped thousands of Australian businesses become more productive and achieve greater success. Call today or drop us a line to speak to one of our Microsoft Office 365 specialists, and find out what Office 365 and S4B can do for you.

Benefits of Microsoft Office365 for your business

Benefits of Microsoft Office365 for your business 1000 450 Greenlight Managed IT Support Services | Sydney | Melbourne

Microsoft Office365 has positioned itself to become ubiquitous in 2017, and it’s doing a great job of meeting almost every business need from home office to enterprise. Office 365 is a cloud-based productivity suite, combining their signature collection of office software with powerful collaborative attributes, allowing your team to work from anywhere, and on any device.

Your company will benefit from business-class professional tools like email, messaging and video conferencing, fully integrated across your network. Enjoy a range of collaborative tools such as calendars, cloud storage and full Skype for Business (S4B) integration – not to mention enhanced security features that give you access to the latest in tech safety.

Installing Office365 is possibly the smartest decision you will ever make

With no up-front costs, it’s an easy decision to make. You’ve got no software to update or maintain, because your apps are backed up and updated automatically as new versions become available. The savings operational efficiency alone would make the ROI worthwhile, not to mention the ability to reduce or eliminate your server load by hosting applications and storing data in the cloud. Deployment is easy and can be accomplished across your entire system without engaging IT support.

Scalability made easy

Being able to scale at a moment’s notice is another benefit of Microsoft Office365. Licences are billed per user/per month, and each user can connect up to five devices. If you experience a sudden growth spurt, you have the ability to add users with a few simple clicks.

Office365 will also help you minimize the time you spend training new hires, as they will likely already be comfortable with the Microsoft environment, allowing them to get to work right away.

Viability can be easily measured through a number of factors, including:

✓ Improved employee productivity and engagement:
o Being able to work from any location frees up your workforce to go where inspiration will find them. Think of what they might accomplish if they weren’t tied to the same old desk all day long!
o Enhanced connectivity through video conferencing, messaging, corporate social networking and integration with various apps and CRMs
o File sharing and other collaborative tools
o Synched access to calendar, email and contacts across all devices

✓ Better business continuity
o Work within one integrated platform
o 99.9% uptime guarantee
o Business-class email hosting
o Conduct on-line meetings from wherever you are
o Enhanced security features to defend against the latest threats
o Disaster recovery support
o Reduces IT support costs

Productivity integrations that you will actually use

Office 365 Groups was introduced in 2016 to enhance productivity for workgroups. Originally developed for educational institutions and other large, collaborative workgroups, it offers integrations with apps that are designed to help you get your work done faster and more efficiently. While Skype for Business might represent the most high-profile connection in Groups, apps like Delve, Yammer, Planner, Power BI, Office Graph and Dynamics CRM add layers of functionality that add even more benefits.

Office 365 Groups is all about collaboration. Within the public or private group that you create, Office Graphs tracks and compiles information related to a specific user for easy access, as does Delve. Delve and Graphs work together to present this compiled content in an intuitive manner, providing personalized and organizational insights that can help your team be as productive as it can possibly be. Yammer is Microsoft Office 365’s private social platform, helping connect your team more effectively.

Today’s cyber threats need today’s cyber security

In addition to the range of cyber threats you know about, there are a world of perils that you haven’t yet imagined. From ransomware to social engineering tactics, on-line thieves are becoming more and more sophisticated about how they access your systems, and nobody, not even the small business owner or solopreneur, is free from risk. One of the ways cyber thieves can access your system is through vulnerabilities in outdated software. Microsoft Office365 is self-updating, so you can sleep peacefully, knowing that your systems are always protected with the latest security patches. This feature is yet another contributor to your ROI, as you will never have to count on contracted IT support (or a random member of your staff) to keep your software and systems up to date.

Your systems and data are always protected

Microsoft Office365 is a key player in your disaster recovery plan. Since applications and shared files are all stored in the cloud, your location could burn to the ground but your data would still be safe and secure, your applications running as usual. Your customers would not notice a thing, and your workforce could pick up where they left off on another device at another location.

What’s already great about Office365 is just getting better

New features that rolled out this January prove that Microsoft is committed to being the only productivity solution for businesses of any size. If you are thinking about moving to a Microsoft Office365 environment and would like to speak to one of Greenlight ITCs Microsoft IT support specialists, call today. We would love to speak to you about the benefits of Office365, and demonstrate more completely what it can help you accomplish.

Office 365

Office 365 1000 450 Greenlight Managed IT Support Services | Sydney | Melbourne

Looking at updating or buying Microsoft Office? You may be wondering what Office 365 is and if it’s right for you or your company. In a nutshell, Office 365 is a month-to-month or one-year lease of Microsoft Office Professional with a few bonuses, (an extra 20GB on Microsoft SkyDrive per user, Office on smartphones and tablets and from any internet-enabled computer, 60 Skype minutes, business class e-mail, and a public website that is easy to setup and maintain with no hosting fees.) Let’s look at a few more of the benefits you can get by choosing Office 365.

Price for a start, Office Professional 2013 weighs in at a hefty $499; this includes the full suite of Office including Word, Excel, PowerPoint, OneNote, Access, Outlook, and Publisher, and you may only install it on one computer system. Office 365, on the other hand, is a $19.95 per month subscription. If you pay that subscription annually, you save a bit more at $50 a year. The best part about this is, not only does this end up being one quarter of the cost of Office Professional, but Office 365 allows you to install full versions of the entire suite across five different computers, PC or Mac, for the same price. So if you need Office on your home office computer, your laptop, your kids’ school computer you are free to do that, and you’d still have two licenses left. Use all five licenses and you’re only paying $3.30 per month per computer. That’s giving free a run for its money.

As I mentioned earlier on, Office 365 also comes with an online service that allows you to connect to all the powerful apps that come with Office Professional from anywhere. So even if you don’t have your computer with you, you can open up a document stored on SkyDrive from anywhere and work it; Nice if you’re out of the house and away from your computers. In older versions of Office 365, you were limited to these online apps, but now you get both, the full installable version of Office Professional and the online “virtual” edition, so whether you’re connected to the world wide web or not, Office is right at your fingertips.

Finally, one of the biggest benefits of Office 365 is also a benefit to Microsoft itself: Free updates. With Office 365, you get the latest versions, bug fixes, and security fixes immediately because you’re leasing the service. As long as you maintain your Office 365 subscription, you’ll be updated to the newest versions automatically and without needing to shell out the money to buy an upgrade. So if you’re looking for access to the Professional suite of Microsoft Office apps, you want to install to more than one device, or you think you might need Office while you’re out and about, Microsoft Office 365 can do what you need and comes at an affordable price.